The simplest way to keep track of your companies

Consistent, accurate records of each company, its legal history, documentation and status

Seaxl Marine Software Company Secretary

Only EUR 1,375

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No hidden fees, discount available for multiple users.

Seaxl Company Secretary

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Track your companies, legal records, documentation and activity with one simple and effective administration system

Overview

Never lose track of a company again

Whether active, dormant or incorporated on the fly and never used, Seaxl Company Secretary records every last detail of each of your companies - Company Officers, Shareholders Register, Transfers Register, Activities Database, Registered Offices and Agents and much more.

Better governance with up-to-date documentation records

Records all Statutory Documents, Minutes of Meetings, Activities and Investments, Mortgages and Charges, Bank Mandates and much more for each company within your Group.

Detailed tracking of document distribution

Under the pressure of taking delivery of a ship, opening new companies and signing the mass of loan paperwork, it’s all too easy to lose track of who has signed which document, and to whom it has been distributed, with risky consequences. Seaxl Company Secretary’s document tracker records a complete history for each document, its authorisation and distribution to third parties.

Easy to implement and use for instant results

Our software is extremely simple to use and set up to give you instant results. It’s designed for quick and error-free data entry. Built on Microsoft Excel, it can be used out-of-the-box by all your staff.

Useful features to save time and get better results

  • Pre-loaded shipping industry-specific terminology saving you pointless typing and ensuring consistent terminology throughout
  • Pre-designed databases to ensure you gather and record all important information in an easy-to-consult format
  • Customisable reports easily created in a few clicks

With Seaxl Company Secretary you can:

  • Create a database of complete legal info for each company
  • Create documentation archives
  • Track document distribution

Features

Turnkey, ready to implement

Pre-designed Databases automatically updated from Multi-Page easy to use user forms streamlining your updates and data search. Everything pre-formatted for easy printing with variety of options and highlight utilities.

Group Reports Company Reports
  • Companies Database
  • Statutory Documents
  • Company Officers
  • Minutes of Meetings
  • Shareholders Register
  • Activities and Investments
  • Transfer Register
  • Mortgages and Charges
  • Registered Offices
  • Bank Mandates
  • Registered Agents
  • Document Tracker
  • Reference Kit

Streamlined updates

Easy to update via Multi-Page dedicated user forms with multi validations minimising errors and applying consistency throughout the company. Pre-loaded libraries enable quick implementation with shipping industry-specific terminology saving precious time.

Pre-designed password protected libraries ensure you gather and record all-important information in an easy to consult format.

Never lose track of a company again

Whether active, dormant or incorporated on the fly and never used, Seaxl Company Secretary records every last detail of each of your companies - Company Officers, Shareholders Register, Transfers Register, Activities Database, Registered Offices and Agents and much more

Utilities and Navigation

All navigation is menu driven either from the Main Menu or from local Datasheet Navigation Menu. Many utilities are implemented making your work load easier and include the following with many others.

  • Date Picker
  • Import/Export Utility for all Data and Libraries
  • Highlighter bars
  • Auto folder and file creation
  • Automatic row height adjustment
  • Multiple filtering based on active cell value
  • Alternate shading on printing
  • Optional wide screen on all reports
  • One click highlight specific items on Datasheets
  • Auto sort data based on values of active cell

Many additional utilities available throughout the program. They make your workflow as seamless and easy as possible minimising your throughput and increasing your productivity rate.

Security

All data, libraries, and Databases created are protected and only administrator rights can amend passwords and protections. Datasheets can only be edited by the use of current passwords in use.

Integrity of databases completely secured by Administrator.

Detailed tracking of document distribution

Seaxl Company Secretary’s document tracker records a complete history for each document, its authorisation, and distribution to third parties.

Why is our software so easy to use?

  • No training needed
    All our software runs on Microsoft© Excel©, so all your staff can use it out of the box
  • Marine industry standards
    Our software is laid our and written with formats and terminology familiar to anyone working in shipping
  • You can't go wrong
    Data validation checks ensure every data entry is valid; Drop down lists ensure you're selecting valid data
  • Automatic file naming/location
    Files are named and located for you, so you don't waste any time looking for the right file to open
  • Help is always at hand
    Our clear, well-written Help and User Guide is just one click away

Screenshots

 

Company Secretary

Company Secretary
 

Company Secretary

Company Secretary
 

Company Secretary

Company Secretary
 

Company Secretary

Company Secretary
 

Company Secretary

Company Secretary
 

Company Secretary

Company Secretary

FAQ

What makes Seaxl Company Secretary different?

We’ve worked with legal departments and practices handling shipping companies for over 40 years. We understand that legal records and documentation are often disorganised because of time constraints and the pressures of the fast-paced industry. The last thing you need is a complicated, difficult to maintain system which will only take up more of your time to update and maintain. So we’ve designed a really simple and practical tool that keeps track of everything for you with no extra effort. Something you won’t find anywhere else.

Who needs Seaxl Company Secretary?

If you are the Legal Department in a shipping company or if you are a Law Office representing many client groups and shipping companies worldwide you cannot do without this program. It gives you a simple system to organise and access all relative company information. No more chasing information, hunting down records and searching through filing cabinets.

How easy is it to install and implement?

Very easy! If you have Microsoft© Excel© licences already installed and working and have basic knowledge of how to use the program you are home and dry. Seaxl Company Secretary is designed in such a simple and clear manner that you will be up and running in no time.

What additional hidden costs will I have to incur?

None! A major advantage of all Seaxl Marine Software Products is that you only need your existing Microsoft© Excel© licences to install and run the programs. Unlike competitor products, you only need to purchase your one-off license for Seaxl Company Secretary, download your copy from our website and immediately start implementing the system.

Can I delegate the work and segregate duties?

Yes! Delegation and segregation of duties becomes very easy. With the unique Import/Export Utility you can work on different client databases simultaneously, each member of staff assigned to work on a specific clients’ dataset. With the available preloaded libraries and drop down lists whoever does the work will always conform to a consistent and common methodology. The results will be the same. This will take a lot of the pressure off senior staff and spread the work evenly across your team.

System Requirements

Microsoft® Office® 2007 to 2010 (32 bit only)

Seaxl version number: 1504

System requirements for running Seaxl Company Secretary v.1504

  • Microsoft© Excel© 2007-2010 (32 bit only)
  • Windows XP or later (recommended Windows® 7 or later)
  • 1GB RAM
  • 4MB available disk space
  • Minimum display resolution 1064 x 768 (recommended resolution: 1600 x 900)

Pricing and Licencing

Prices for the Company Secretary module are as follows:

Number of licencesDiscountPrice
1€ 1,375
57.5%€ 1,272
1010%€ 1,237

Licenses

Licenses are issued on a per machine basis.

View/download our End User License Agreement here

Office-based set-up

You may download your software onto your office network and users may have access to the software via your in-house intranet as a client-server set-up. Using the Seaxl Import/Export Utility all data by default will be stored on the office server.

Ship-based set-up

Some software modules, such as Master General Account, are designed to be used on board ships, as well as in the office. A separate license is required for each ship that will run the software.

Installation and activation requirements

Once you have purchased your software, you will receive an email containing your license numbers, username and passwords for activation. You will need these and an internet connection to activate your software. The software set-up programme can be downloaded onto any computer, but must be installed and activated on the computer that will run the software.

Download requirements

Please ensure that you have administrator rights to download the software before you begin downloading.

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